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Document management might not sound glamorous, but effective document management is critical to the success of construction projects. As contractors move from pen and paper to digital, paperless operating environments, they have found a variety of solutions for document management available to them, some more sophisticated than others.
Aside from the obvious issues of being wasteful and bad for the environment, reliance on paper can lead to a host of other pitfalls : • Paper documents run a high risk of getting lost or misplaced, especially in the field. Documents on paper often get marked up in pen or pencil by field crews — often to the point of becoming unreadable.
“Contracting officers need improved expertise in both understanding and conducting price/cost analysis. ” “…it appears that contracting personnel do not know how to appropriately perform and document price analysis.” ” – 14th Annual Acquisition Symposium.
Most Independent Government Cost Estimates are Not Well Documented. The usefulness of an IGE to a contracting officer and other Government interest depends largely upon its supporting documentation. Unfortunately, the process is largely done inappropriately and without cost transparency or visibility, and rarely is verifiable.
But often things go awry as a result of bad communication, particularly between those on the ground and those in the office. It can lead to errors and confusion, especially if vital documents go missing for whatever reasons. It should start from the site and reach back to the office. But it requires having everybody on board.
Construction doesn’t happen in the office—it occurs out in the field among the project teams and during collaboration with everyone involved in the project. Documentation must be current to stay on top of issues and mitigate risk. Data and information needs to be delivered to those who need it when they need it.
Teams need to work together to move a project forward—and construction document management plays a significant role here. Stakeholders must get their hands on various documents (including plans, models, and documents) at any given time. This is why mobility is essential in document management. The good news?
Construction documents help keep your projects organized and guide the construction process from start to finish. Having access to these construction documents puts information into the hands of the right people at the right time, so decisions can be made quickly and action can be taken to finish projects on time and within scope. .
Projects of all sizes face an overwhelming amount of construction documentation. Still, without good digital systems in place, the task of managing all those documents can get very overwhelming and chaotic. . Fortunately, there are several tools that can help with document control. The list goes on and on. .
For CONUS, the JOCPB shall be developed using commercially available pricing tools to ensure consistent and comprehensive pricing of tasks unless the contracting officer determines the use of a commercially available pricing tool is not in the best interest of the government. Appointments of ordering officers under each JOC must be minimized.
As teams get larger and construction projects become more complex, proper document management needs to be an integral part of your workflow. Poor document management is detrimental to a project and can lead to delays, budget overruns , and rework. trillion in 2020.
Without a doubt, photo documentation is one of the most essential aspects of field reporting and field tracking. This is why it is important that all stakeholders take extremely detailed photos that document every step of their work on site. That being said, photo documentation is one of your biggest assets in this effort.
Many skylines across America are punctuated with cranes these days as cities construct new housing, offices and other structures. Documentation is key for compliance, and it’s especially important if an accident ever does occur so you can demonstrate you followed the standard. OSHA has proposed a new crane operator certification rule.
The office, field team, engineers, project owners, subcontractors, and others need to be able to connect and collaborate in real time. Speaking of inefficiencies, approval workflows in generic ERPs can get bogged down by poor communication and time wasted looking for needed documents. They don’t serve all users.
Document Management within Building in Cloud allows you to manage all the information connected to it (metadata), not just the document content, including version, status, upload date, etc., Building in Cloud allows authorized team members to access and share documents, manage tasks, or troubleshoot.
Field and office communication are essential to a well-run project. However, many times it can feel like field and office teams operate in their own world. Those in the office may never step foot on a jobsite. In our blog, we’ll discuss the high cost of disconnections between the office and the field.
Effective communication between office and field teams is paramount to the success of any construction project. Oftentimes an information gap exists in project communication between field and office teams. The disconnect between office and field is a major pain point for moving projects forward. Document control.
What contractors may not realize is how adopting mobile can benefit an entire organization from the field all the way to the back office. When you remove paper from the equation, chances of miscommunication, errors and lost documentation are dramatically reduced. Connects the Office and the Field.
Design defects are a result of the design team failing to produce organised and accurate construction documents. Workmanship defects are what usually come to mind when you think about defects in construction—they occur when someone fails to follow the project’s documents when building components or structures. Design defects.
Disseminating compliance information and collecting data via paper often leads to delays, lost information and outdated documents. Doing so not only helps you stay ahead of possible compliance document expirations, it also helps you respond quickly in the event a compliance issue arises.
Meet Viewpoint Team, a collaborative, cloud-based and next generation platform that connects your back office, field operations and extended project teams (including suppliers, subcontractors, architects, engineers and owners). Document Management & Markup — Users can mark up PDFs for easy communication and collaboration.
There was a time when paper was the way to go for managing documents, RFIs, submittals and processes like payroll, time-off requests and job costing. You may have formerly used it to record time cards or print out documents , but you don’t have to anymore. Every office has someone who is always cold. But those days are over.
Advancing Healthcare: Medical Office Buildings at the Forefront of Access and Safety 1 kcichowicz Fri, 05/03/2024 - 07:18 Healthcare Facilities This article explores the pivotal shift from traditional hospital settings to Medical Office Buildings (MOBs), focusing on how these facilities enhance patient access.
Entities/people involved in a JOC Program at a Project or Task Order levels include: client/building user, project managers, awarded JOC contractor, contracting officer/contracting officer representative, others as required. Only the contracting officer can negotiate/approve non pre-priced item(s) in the task order.
GAO, 2009 The associated processes for developing a credible construction cost estimate are equally well documented. “Despite the fact that these basic characteristics have been published and known for decades, we find that many agencies still lack the ability to develop cost estimates that can satisfy them”. –
The field might struggle to get what they need from the office and vice versa. Consult with the teams in the office and the field for feedback. Do you have software programs to store documents or do you use paper? Information might be hard to find. Communication might be unclear. Inefficient processes can decrease productivity.
It includes coordinating with owners, architects, suppliers, subcontractors, the back office accounting and financial staff, and, of course, managing the work being done by the crews out in the field. Managing projects in construction is a complex set of tasks that involves overseeing a lot of people, equipment, materials and timelines.
Unfortunately, many contractors are still relying on non-integrated, on-premise software solutions, which often means data reporting is delayed between the field and office, and those tasked with analyzing project productivity are often working from information that is days, weeks, even months old.
Advice from the coach’s corner: In order to maximize your business’s success, the office, team and field should be connected throughout the lifecycle of construction projects. With an integrated, cloud-based software solution , however, the office, team and field all have the ability to see project updates in real-time.
How often have you cursed your company’s filing systems while hunting fruitlessly through online directories or paper filing systems in search of a document? Inspection reporting software provides a unified home for any property-related documentation , combining contemporary and historic reports in a single location.
Building an Information Bridge Between Field and Office. Attend this session to hear how you can bridge the gap and effectively integrate field data collection processes into a home office single source of truth for project status information. Drawings and Documents in Team — A Single Source for Truth.
From the jobsite, in the office or on the road, work cannot slow down simply because files, folders and content are difficult to access. All of the relevant documents and projects are available when you need them.
Regardless of where construction professionals are working—the jobsite, the client’s office, at the airport or even at home—they need to have ready access to critical files and documents without being chained to a desk. Those in the construction industry are always on the go.
This technology provides critical data to decision-makers in the field and in the office. Central When properly implemented, 3D reality capture — from a progress management platform, terrestrial laser scanner, or mobile mapping device — lets your team collect, analyze, monitor, and integrate field data for a variety of specific uses.
Without well-integrated systems, you may have different versions of necessary documents living in different systems with potentially different data, muddling the facts and opening you up to making critical mistakes. Without software that connects your back office, project team and field staff, it’s too easy to miss project deadlines.
An independent Government estimate of construction costs shall be prepared and furnished to the contracting officer at the earliest practicable time for each proposed contract and for each contract modification anticipated to exceed the simplified acquisition threshold.
Project and site managers know that being confined to an on-site office all day is a huge time constraint. But when you aren’t at the worksite, progress slows down and quality drops, forcing you to waste time going back and forth to your on-site and off-site offices. Manage your site from anywhere.
We have an office in downtown Manhattan, right there amongst all the high rises. In some of our Midwestern locations, we have to deal with material, supplies and things like that getting back and forth from the office. The document imaging was available there. We don’t sit in offices. Viewpoint: Excellent.
a back-office accounting system, a separate project management solution and multiple apps or tools for the field), without true integration between the systems that different departments rely on, each department will still find themselves siloed. While each separate program may work well for its intended use (e.g.
Unless you already had a home office, you took something home from your usual office, to enable you to continue working. As in, Microsoft Office Word document. I use One Word Document for my general Notebook taking and it sits on OneDrive. You are working from home, wherever that is. What were those ‘things’?
Furthermore, having to wait until reaching the office, a connected workstation or even relying on limited VPN connections to manually enter data into the system means additional delays. Cloud-based software is breaking project managers free of the chains to the office, allowing them to work almost exclusively in the field where the action is.
In fact, demand is so high for veteran construction pros that Englewood is increasingly focused on recruiting new graduates and training them to meet our needs – particularly for our office staff of construction project managers, engineers and estimators. Many congratulations to the class of 2017!
Whether virtual design and construction (VDC) managers rework designs with architects to ensure the client’s vision is constructible, or project managers collaborate with superintendents to ensure the most up-to-date documents are available to manage field teams and the quality of their construction, there is risk of losing profit margins.
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