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Document management might not sound glamorous, but effective document management is critical to the success of construction projects. As contractors move from pen and paper to digital, paperless operating environments, they have found a variety of solutions for document management available to them, some more sophisticated than others.
Aside from the obvious issues of being wasteful and bad for the environment, reliance on paper can lead to a host of other pitfalls : • Paper documents run a high risk of getting lost or misplaced, especially in the field. Documents on paper often get marked up in pen or pencil by field crews — often to the point of becoming unreadable.
She discusses her experience with moving to the cloud-based Viewpoint. (If Viewpoint: For anyone who might not know, can you tell us a little bit more about Hatzel & Buehler ? Viewpoint: Predominantly, what type of work do you do? Viewpoint: So, what is your main mission for your clients? Viewpoint: Excellent.
Meet Viewpoint Team, a collaborative, cloud-based and next generation platform that connects your back office, field operations and extended project teams (including suppliers, subcontractors, architects, engineers and owners). Document Management & Markup — Users can mark up PDFs for easy communication and collaboration.
Yet, he and his team were relying on mostly manual methods like spreadsheets, Word documents and email to track and manage projects-a significant productivity time suck that has now been corrected since he implemented Viewpoint Team project management and collaboration software. Full Project Visibility and Management in Real Time.
This is particularly noticeable between preconstruction to operations and finance, and from field to office. So the way to break down the business silos would seem straightforward – combine the technologies and link the processes that are used in the office and field silos.” Document Management. Construction Silo Solution.
From managing time off to streamlining recruiting and on-boarding to providing a robust employee self-service portal for HR documents, pay statements and more, Viewpoint HR Management is the tool that improves HR processes, resulting in time and cost savings. Implementing Viewpoint HR Management means process improvement.
This is your opportunity to maximize the value of your Viewpoint software for your role in project management. Learn all about to how to better manage your project teams using Viewpoint software solutions. Building an Information Bridge Between Field and Office. Drawings and Documents in Team — A Single Source for Truth.
As we’ve discussed on Viewpoint Surveyor in the past, JBKnowledge’s Construction Technology Report from 2017 found that 83.1 What contractors may not realize is how adopting mobile can benefit an entire organization from the field all the way to the back office. Connects the Office and the Field.
The office, field team, engineers, project owners, subcontractors, and others need to be able to connect and collaborate in real time. Speaking of inefficiencies, approval workflows in generic ERPs can get bogged down by poor communication and time wasted looking for needed documents. They don’t serve all users.
These solutions touch every business record with document management becoming a “must have” function. Viewpoint Acquires Construction Imaging bit.ly/K1med2. Having recently become a Viewpoint Business Development Partner covering Arizona, Colorado and New Mexico, it was a strategic decision for me as well.
At Viewpoint and throughout the construction industry, productivity has been a popular topic of discussion. It includes coordinating with owners, architects, suppliers, subcontractors, the back office accounting and financial staff, and, of course, managing the work being done by the crews out in the field.
Human resource teams in the construction industry have to manage everything—from finding and hiring new talent to making sure benefit material is up-to-date to assuring that every employee has access to training documents and so much more. They can easily log in, see information that is outdated and can make changes in real time.
Viewpoint recently published a white paper about tackling this challenge. Disseminating compliance information and collecting data via paper often leads to delays, lost information and outdated documents. This type of software solution can also include workflows that automatically collect and track compliance documents.
Additionally, a survey performed during a recent Viewpoint webinar indicated that close to 100 percent of a construction organization’s employees have smart phones. Those projects are integrated between the field and the office with Viewpoint’s mobile capabilities. Here’s how: Information at Your Fingertips – Online or Offline.
Viewpoint product experts highlight challenges contractors face and how Viewpoint’s comprehensive suite of software solutions can help solve those challenges. The short, 15-minute webinars focus on a particular industry best practice or technology highlight for contractors, helping them solve key issues they might face every day.
A project team that works well in the field and communicates seamlessly with the back office and collaborates across the entire organization has the best opportunity for success. Solutions like Viewpoint Team are bringing entire project teams together in real time. If so, connect with Viewpoint today and we can help you get started!
The field might struggle to get what they need from the office and vice versa. Consult with the teams in the office and the field for feedback. Do you have software programs to store documents or do you use paper? At Viewpoint, we’ve been helping construction companies collaborate with software solutions for 35 years.
Many skylines across America are punctuated with cranes these days as cities construct new housing, offices and other structures. Documentation is key for compliance, and it’s especially important if an accident ever does occur so you can demonstrate you followed the standard. OSHA has proposed a new crane operator certification rule.
Unfortunately, many contractors are still relying on non-integrated, on-premise software solutions, which often means data reporting is delayed between the field and office, and those tasked with analyzing project productivity are often working from information that is days, weeks, even months old.
Integrated software can make workflows easier for contractors in both the office and the field. Collaborative tools that pull together entire project teams with the same set of real-time data replace reliance on email, faxes, phone calls and multiple trips between the office and field. This improves collaboration and keeps work moving.
When your project is nearing completion, Viewpoint construction software already has all of your documents , spending, payroll, equipment, and more in one place, organized and ready for you to finish out the job. The 125-story tower will consist of office space, luxury apartments, and a five-star hotel. China Zun Tower.
Without well-integrated systems, you may have different versions of necessary documents living in different systems with potentially different data, muddling the facts and opening you up to making critical mistakes. Without software that connects your back office, project team and field staff, it’s too easy to miss project deadlines.
Effective communication between office and field teams is paramount to the success of any construction project. Oftentimes an information gap exists in project communication between field and office teams. The disconnect between office and field is a major pain point for moving projects forward. Document control.
Data from past jobs can help you predict possible waste, as can feedback from your crews, your project managers and even your back office team. Document them and provide training if needed so everyone is on the same page, and then get feedback about how things went. Streamline Processes.
Document and compliance management features of these software packages make it easy to stay on top of project requirements, ensuring smoother workflows in both the office and on the jobsite. To learn more about connecting your extended project team during jobs, watch our recent webinar about our Viewpoint Team solution.
Consider these three vital areas: Construction Project Documents: How do you move documents through your organization? When documents are created or modified, are the appropriate people notified? There are a number of software packages out there that allow document sharing.
There was a time when paper was the way to go for managing documents, RFIs, submittals and processes like payroll, time-off requests and job costing. You may have formerly used it to record time cards or print out documents , but you don’t have to anymore. Every office has someone who is always cold. But those days are over.
There is the conundrum of the head office trying to implement a change, only for those in the field to see it as too onerous — thus not doing much to implement the documented procedures. Improve communication : People in the office and on the field can easily communicate with others through one interface. But most importantly….
Whether your focus is on connecting construction teams from field to office, managing equipment, or to simplify workflows and bids, here are a few items to address before diving in. Viewpoint offers 24/7 training , either self-paced or with a Viewpoint instructor. Unite executive leadership. Provide training as needed.
For contractors, especially growing firms that have evolved systems over time, having multiple software programs for accounting, project management, document management and field tools leads to increased work in reconciling necessary data between each system. Without an integrated solution, work gets created in silos. But there is a way out.
Advice from the coach’s corner: In order to maximize your business’s success, the office, team and field should be connected throughout the lifecycle of construction projects. With an integrated, cloud-based software solution , however, the office, team and field all have the ability to see project updates in real-time.
During the discussion, panelist Christie Comanita (ADOR) explained that the Transaction Privilege Tax Notice 14-1 is a living document and will have additional contracting examples and frequently asked questions added over time. December 10, 2014 11:30-1:30pm Arizona Builders Alliance Office (Tucson). Hagen Business Systems, Inc.
Employees in the office and those in the field are a computer or smart phone away from all the information they need to do their jobs the right way, and on time. Construction business owners need project documents that can easily be: Created. This includes an array of documents, including: Estimates. Project information.
a back-office accounting system, a separate project management solution and multiple apps or tools for the field), without true integration between the systems that different departments rely on, each department will still find themselves siloed. While each separate program may work well for its intended use (e.g.
Furthermore, having to wait until reaching the office, a connected workstation or even relying on limited VPN connections to manually enter data into the system means additional delays. Cloud-based software is breaking project managers free of the chains to the office, allowing them to work almost exclusively in the field where the action is.
Many contractors haven’t taken advantage of digital document solutions, and the ones that have are still dealing with high volumes of data. CBO magazine and Viewpoint Construction Software are pleased to present the webinar, “Managing Information Overload: Transitioning to a Paperless Environment” on June 21 at 1 p.m.
Complete ERP systems —More and more, contractors are turning to full-service construction ERP software that combines functions like accounting, job costing, project management, equipment management, human resources, inventory management, document management and more under one platform.
Because there is a natural disconnect between those in the office and those in the field, errors by either group are more than burdensome. A custom filing area to manage all aspects of a job and to store all documents allows project managers to refer in real time to any important information at any time.
Construction sites these days have no shortage of data: design and BIM data from the planning stages of a project, jobsite data collected by wearables, mobile devices and sensors on equipment/materials, accounting and job progress data from the office, project management data and much more.
From managing service contracts, to generating work orders at the office or in the field, to efficiently dispatching technicians, Spectrum Service Management Construction Software provides a complete solution for all aspects of your service business. Field Tech allows for electronic signature capture and document imaging in the field as well.
Unfortunately, this perception can hinder its growth outside of the office. . When models are flattened to PDF documents and distributed at the jobsite, a good amount of rich BIM data gets lost during the building phase of the project. Have a richer view of construction documents. The benefits of BIM to the field .
From the back office to the job site, technology is transforming construction, facilitating new levels of collaboration, efficiency and speed among project teams. Once the contractor qualifies, the license application requires extensive documentation such as descriptions of experience, background checks, financial information and bonds.
Data and documentation have always been important to work done in the office, but having access to electronic information is becoming more of a necessity at the job site and in the field. That means using business and project management software that does not rely heavily (or at all) on the type of device being used.
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